Archive for May, 2008

A Few Items

It has been fairly busy lately so I apologize for not posting anything over the past couple of weeks. Even without posting anything it is still a good idea to periodically check here. Anyway, there a few items I want to bring to your attention. First, please be sure you are writing down the deposit and cash at closing on the sheet under the cash register. It is important to see if money has been miscounted or possibly taken during the evening. Second, please put vhs and dvds that have the green Nolichucky stickers on them in the same area as the new vhs and dvds. These do not need to be mixed with the regular vhs and dvds as they are traded out every couple of months. If you do not know where they should be located please ask me. Lastly, please be extra careful when working with the excel spreadsheet on the computer at the computer sign-in desk. Many times there are items deleted or added that do not need to be there. I believe that is all for the moment. Thanks again for your hard work.

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A Change

This morning in our meeting Diane brought up that she had had trouble with using the Check In field for items coming to us from other libraries patrons had requested. Heather learned that when we get items from other branches for patrons we need to not check them in but go to the Inter-Branch Loan menu at scan the item in under arrived at. This will automatically put it on the Reserve Shelf for us. If you have any questions just see Heather or myself.

Closing Procedures

We have been noticing that some items pertaining to closing are not being taken care of when shutting down for the evening. I understand it is easy to become overwhelmed at times when it gets closing time rolls around but we need to be proactive. It is very frustrating when one opens the next morning and closing procedures have been neglected. We need to work together to ensure we are not creating a toxic work environment for our fellow staff. I have placed a copy of the closing procedures on the front desk Virginia passed along at a Main Branch staff meeting some months back. I have also added them at the end of this post. Please review them and take note of what needs to be done. Thank you for your hard work.

Closing Procedures – Main

  1. Two Hours Before
    1. shelve all remaining books
    2. if time permits, shelf read in your area
  2. One Hour Before
    1. straighten individual areas
    2. check to see if bathrooms, tables, counters, etc. need cleaning (make sure toilet paper and paper towels are filled
  3. 30 Minutes Before
    1. start daily reports
    2. 15 minute warning for computer users
  4. 15 Minutes Before
    1. turn off half of the lights
    2. shut down public access computers
    3. run Z report on register
  5. Closing
    1. turn off circulation computers
    2. turn off remaining lights
    3. sign out
    4. change signs to “CLOSED”
    5. lock doors